What is VaultMe

Product overview

VaultMe is a cloud-based migration tool for Google Workspace and Microsoft 365, built for IT administrators running multi-account migrations. It migrates business content — email, files, calendars, and contacts — together in a single workflow, without requiring separate tools for each content type.

VaultMe focuses deeply on Google Workspace and Microsoft 365 while also supporting personal Gmail and Outlook.com accounts, IMAP-compatible email providers, and Exchange. It handles migrations between providers and within the same provider, across both business and personal accounts.

VaultMe is designed for maximum migration completeness, preserving individual items and their structure as faithfully as possible. It is optimized for small and medium-sized migration projects of roughly 5-500 accounts, with preparation-focused workflows that help administrators move through the process with confidence.

What VaultMe can be used for

• Migrating user content (emails, files, contacts, and calendars) between cloud-hosted accounts
• Migrating shared files between cloud-hosted accounts

What VaultMe cannot be used for

• Transferring content to or from on-premise accounts
• Creating and setting up user accounts in the destination
• Transferring file or account ownership
• Transferring domains
• Regaining access to inaccessible accounts
• Transferring content from inactive or archived accounts
• Exporting or importing data in downloadable formats
  

What VaultMe supports

• Migrations to and from business-grade and personal accounts
• Migrations between accounts belonging to the same domain
• Migrations between accounts belonging to different domains
• Migrations to and from accounts hosted by the same provider
• Migrations to and from accounts hosted by different providers
• Bulk migrations
• Admin authorization
• Individual authorization of user accounts without admin permissions
• Comprehensive pre-migration checks
• Delta syncs for updates post-migration
• Detailed item-level reporting

What VaultMe does not support

• Migrating user content to or from on-premise accounts
• Recreating the sharing permissions of documents

Common migration scenarios

VaultMe is a flexible tool that supports businesses in various scenarios:

1. Switching from one service provider to another.
   Organizations moving from one cloud provider to another can transfer user content to new accounts.
   
2. Consolidating business accounts after mergers and acquisitions.
   When organizations sell or acquire another company, VaultMe can be used to migrate user content from one organization to another, unifying accounts under a single domain or collaboration platform.
   
3. Onboarding and offboarding employees.
   During onboarding, content from a previous work account can be migrated to a new company account. During offboarding, user content can be migrated to another internal account for retention.
   
4. Archiving accounts that are no longer in use.
   Administrators can migrate content from inactive or soon-to-be-deleted accounts into archival accounts to preserve historical business content for future access or compliance purposes.