Content organization

VaultMe for Admins offers two options for arranging migrated content in Microsoft 365: merging or separating the content. The choice affects how users will see their content after migration.

Selecting the organization method depends on how the organization plans to use the destination accounts after migration:

• Merging migrated content with the destination folder structures is typically best for active users transitioning to new empty accounts.
• Separating the content from the folder structures in the destination is ideal for archiving or consolidating multiple inactive accounts into one inbox. This option also works well for destination accounts that already have some content.

Administrators can choose different organization methods for different accounts within one batch.

Merging the content

With this option, the content from the Google Workspace accounts is copied directly into Microsoft 365. For example, emails from the Inbox in the source will go directly to the Inbox in the destination.

This option is practical when the destination account is not yet in use, and you want all content to be displayed just like it is organized in the source.

If the destination account is already in use and has pre-existing content, merging the migrated content with the pre-existing content is not recommended because, from the user's perspective, validating the results will be more complex.

Separating the content

With this option, VaultMe for Admins creates a new migration folder in the destination account. Inside that folder, it recreates the folder structure of the copied Google Workspace account. For example, emails from the Inbox are not merged with the Inbox in the destination and are placed in a new custom folder named after the source accounts' email address.

This approach keeps migrated content isolated from any existing content in the destination account, making it easier to review old content separately or archive it.